Compare yearly cost per employee for remote and on-site staff.
Please do not make financial decisions based on these results.
What is the Remote vs. On-Location Workers Calculator?
Compare yearly cost per employee for remote and on-site staff. To use the Remote vs. On-Location Workers Calculator, enter number of employees, office cost per employee per year, on-site extras per year, remote stipend per year, home equipment per year; it returns yearly savings with remote work, savings per employee, on-site cost, remote cost, and shows them instantly as you type.
Where the Remote vs. On-Location Workers Calculator fits
Compare yearly cost per employee for remote and on-site staff. The main figure it returns is the Yearly savings with remote work, worked out from the values you enter.
It belongs with the other hr & workforce tools. If you are comparing options or checking a result from another angle, try the Absence Percentage Calculator, Turnover Rate Calculator or the Full-time Equivalent (FTE) Calculator.
How to use the Remote vs. On-Location Workers Calculator
- Enter your numbers. The inputs are Number of employees, Office cost per employee per year ($), On-site extras per year ($), Remote stipend per year ($), Home equipment per year ($). Use real figures from your own records where you can. Fields marked optional can stay at zero.
- Read the result. The highlighted box gives the Yearly savings with remote work, and the cards below show Savings per employee, On-site cost, Remote cost. Tables and charts break it down further.
- Test other scenarios. Results update as you type. Change one value at a time to see what drives the answer, and press Reset to go back to the defaults.
Formula and how it works
Example with real numbers
Here is the Remote vs. On-Location Workers Calculator using the default values shown in the calculator above:
Inputs
| Number of employees | 40 |
|---|---|
| Office cost per employee per year ($) | 9,500 |
| On-site extras per year ($) | 1,200 |
| Remote stipend per year ($) | 1,800 |
| Home equipment per year ($) | 600 |
Results
| Yearly savings with remote work | $332,000.00 |
|---|---|
| Savings per employee | $8,300.00 |
| On-site cost | $428,000.00 |
| Remote cost | $96,000.00 |
With these inputs the calculator returns Yearly savings with remote work: $332,000.00. Change any value in the calculator to see how the result moves.
What if you change one input?
Sensitivity check: raising Number of employees from 40 to 48 (about 20% higher) and leaving everything else as in the example above changes the results like this:
| Result | Example | After the change | Change |
|---|---|---|---|
| Yearly savings with remote work | $332,000.00 | $398,400.00 | +20% |
| Savings per employee | $8,300.00 | $8,300.00 | 0% |
| On-site cost | $428,000.00 | $513,600.00 | +20% |
| Remote cost | $96,000.00 | $115,200.00 | +20% |
The input that moves the result most is the one to check twice. Change it in the calculator above to test your own case.
What the results tell you
The results panel of the Remote vs. On-Location Workers Calculator reports Yearly savings with remote work, savings per employee, on-site cost and remote cost. Compare these figures while changing one input at a time, and use the related calculators below to look at the same situation from another angle.
Method and limits. This calculator applies the formula in the section above to your inputs, in your browser; nothing you enter is stored on our servers. The result is only as accurate as the numbers you enter and the formula shown above. It is for information, not financial, tax or legal advice.
Frequently asked questions
Does remote work always save money?
Not always; savings depend on office space, equipment, stipends and productivity.
Are the safety rates the OSHA method?
Yes. TRIR and DART use the OSHA formula with the 200,000-hour base.
Are the HR formulas legal advice?
No. They are standard measures for planning and reporting. Employment rules vary by country and state, so check local law for pay and leave.
Are the results guaranteed?
No. Results depend entirely on the numbers you enter and the formulas shown on this page. Please do not make financial decisions based on them alone; confirm important figures with a licensed professional.
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